Capital Conference housing
Attendee and exhibitor housing will open Sept. 14. You must be registered for the conference or exhibiting in the Trade Show to request conference housing. More details will be available in July.
After you are registered for the conference, your contact person will receive a confirmation email. The housing link and your unique housing code will be sent to the email of the person listed as your housing contact on your registration form. Hotel reservations will be taken on a first-come, first-served basis beginning on Tuesday, Sept. 14, at 9 a.m. EDT. To make reservations, use the link and unique housing code found in the confirmation email. In order to receive the link before conference housing opens, your registration must be received no later than 3 p.m. EDT on Wednesday, Sept. 8. The housing link will not be available on OSBA’s website.
Housing reservations can only be made with your unique housing code and must be made by Friday, Oct. 15, to guarantee conference rates. Each reservation requires a credit card number to hold reserved rooms.
OSBA will host free webinars on Friday, Aug. 27, at 10 a.m. and 2 p.m. (the same webinar offered a two times) to guide members through the housing process. Go step-by-step through the process with an OSBA staff member who can answer your questions. Can’t attend? The webinars will be recorded and available on this webpage the following week.
Canceling hotel reservations
If you cancel your reservation at any time before 5 p.m. on Wednesday, Nov. 3, your credit card will be charged a cancellation fee of $100 for each room canceled. After Nov. 3, you will need to contact the hotel directly for any new reservations, modifications or cancellations. Failure to cancel a reservation by 5 p.m. on Nov. 3, failure to check in on the scheduled arrival date or an early departure will result in a one-night’s room and tax charge by the hotel.
Modifying hotel reservations
Reservations may be modified until Wednesday, Nov. 3. Modifications include changing hotels, the names on the reservations or the dates of your stay. These modifications can be completed without a cancellation fee as long as the reservation is not deleted.