• Expose your company to a $16 billion educational market
• Meet the people who make purchasing decisions in Ohio’s public education
• Network with attendees
• Increase your name and product recognition
• Introduce new products and programs 

“Our marketing calendar centers around OSBA’s Capital Conference every year. No other event provides us the opportunity to connect with our key clients one on one and build new relationships in the K-12 market. It also allows our team to learn the latest educational insights and how we need to enhance our designs for today’s learning environments. We wouldn’t miss OSBA!” 
– Doug Rentz, marketing director, Garmann/Miller Architects-Engineers

What a wonderful experience exhibiting at my first OSBA conference- from the pre-conference reminder emails, to the seamless organization and warm Ohio welcome. Well worth the trip! We will be coming back! 
– Lily Shaw, regional manager, Pathful

• Accounting and auditing firms

• Architecture and engineering firms

• Business and finance professionals

• Colleges and universities

• Construction management service providers

• Consulting services

• Environmental and energy providers

• Facilities services and management providers

• Food services

• Human resource providers

• Insurance companies

• Legal services

• Safety and security firms

• School maintenance

• Technology providers

• Transportation firms

• Others interested in the school market

• Nationally acclaimed keynote speakers.

• Specialized tracks of learning sessions for transportation supervisors, curriculum directors, food service coordinators, administrative assistants and others draw additional district staff to the conference.

• Standard 10′ x 10′ booth, including 8′ back drape and 3′ side drape partition

• Complimentary 7′ x 44″ booth signage with company name and booth number

• Complimentary exhibit hall badges for six staff members per booth

• Company listing in the event app

• Company listing in the program guide (if reservation received by July 15)

• Access to pre-and post-attendee lists

*Exhibitors will have access to their booths beginning at 8 a.m. on Nov. 18, 2025. 

**Any exhibitor packing up or moving out before noon on Tuesday, Nov. 18, 2025, will be subject to penalties including, but not limited to, loss of booth preference or exhibiting privileges in subsequent years. Any flooring that has been installed by an exhibitor must be removed during move-out hours. You will be charged a service fee if GCCC staff have to remove the flooring.

Access your exhibitor portal.

Download digital graphics to promote your participation. The email signature/social media graphics provided are the exclusive property of OSBA. As such, OSBA owns all right, title and interest in the email signature/social media graphics, including but not limited to, copyright, trademark, service mark, trade dress, moral rights, rights under any statutory protection of fine arts, and otherwise, as applicable.

As an OSBA Capital Conference and Trade Show 2025 exhibitor, you acknowledge that the email signature/social media graphics are being provided merely as a convenience and accommodation to you on an “AS IS” basis without warranty of any kind.

Any change, modification or distortion of the image is expressly forbidden.

If your organization or company is interested in holding a meeting, reception or other event in conjunction with the OSBA Capital Conference and Trade Show, you must complete the conference meeting room form and return it to Scott Clay at sclay@ohioschoolboards.org.

Can I bring my own display for my trade show booth?
Yes, or you can rent from the show decorator.

Is there a limit on the number of people I can have in my booth?
You get up to six name badges per 10 x 10 booth.

How do I get electricity in my booth?
The electric form is part of the exhibitor kit emailed to you by the show decorator, starting in August.

Is there Wi-Fi in my booth?
No, but you can purchase internet access from the Greater Columbus Convention Center.

Can I sell my product at my booth?
No, this is also listed in part of your contract under the OSBA rules and regulations. 

When can I come in and set up?
Sunday, Nov. 16, 11 a.m - 6 p.m.; Monday, Nov. 17, 7 a.m. - 9:30 a.m.

When can I break down my booth?
Tuesday Nov. 18, Noon -5 p.m. 

What are trade show hours?
Monday, Nov. 17 - 10 a.m. - 5 p.m.

Tuesday, Nov. 18 - 9 a.m. - Noon 

Can I attend any of the conference sessions?
Yes. Please make sure you have your name badge with you to attend sessions.

Where can I park my car to load and unload my booth?
Exhibitors have access to the dock at the back of the convention center. You are given a 20-minute window to get your car unloaded and your stuff to your booth. Please note that the convention center or OSBA will not provide carts to move any of your items. You will then have to move your car to any of the surrounding parking areas. The convention center and OSBA does not provide parking passes to any of the surrounding parking areas. Click here for a parking map and directions to the convention center.

What happens if I have to leave early?
Any exhibitor dismantling, packing up materials, or moving out before noon will be subject to penalties including, but not limited to, loss of booth preference or exhibiting privileges in subsequent years.

How do I get a room?
To reserve a room at one of the conference hotels, you will need to use the housing site. Once you register your booth staff, a link to the housing site, along with instructions, will be emailed to you.

OSBA is aware of a fraudulent practice with people posing as OSBA representatives for the OSBA Capital Conference and Trade Show. These people do not represent OSBA and they may be trying to steal your credit card number and money. OSBA staff do not call exhibitors or district staff to book your hotel reservations. OSBA uses Passkey as its exclusive housing service provider.

Social engineering attack targeting conference attendees

Social engineering is a psychological manipulation strategy with a goal of extracting sensitive information for unauthorized access to systems, data, or finances. Attackers capitalize on human psychology, often building trust to deceive victims into sharing credentials or funds. A recent instance recounted by Bonefish Systems involves a fraudulent phone call from someone posing as a conference service, showcasing the typical tactics of social engineers. This underscores/shows the need for caution in response to unexpected emails, attachments, or calls, emphasizing regular password updates, verifying identities with specific questions, and being wary of rushed demands.

View more information on social engineering.

How you can help
Don’t be misled! If you are contacted by anyone asking if you would like to purchase a Capital Conference attendee list, please get as much information as you can and pass it on to Wanda Bloch.